V1_0

How are users and user permissions managed? What is the purpose of the “Users and groups” settings page?

Master data and access rights for users are managed in different locations.

Adding permissions can cause costs!
(see Permissions subject to charges)

Where can I see and manage my user?

You can find the Scope user administration under Settings > Users and Groups

Scope is distributed as a named user license model. Each of your employees receives a personal account. This ensures that there is a clear assignment of clerks to processes in Scope.  

If your organization does not yet use Entra ID to log in to Scope (https://service.riege.com/en/knowledge/how-do-i-set-up-microsoft-365-login-for-scope), each user receives a login ID and password. This is no longer necessary when using SSO via Entra ID. 

Each user has a name, an e-mail address and a telephone number in Scope.  The user's data is printed on documents in Scope and used for sending e-mails. This data is not maintained in Scope, but in the connected directory service. Either the Scope Directory Service or your Entra ID Directory.  

How are permissions managed in Scope?

While the user's master data comes from a directory, the permissions are managed in Scope. Scope has various concepts for this. 

Role

In Scope, the role mainly controls which user has access to the “Users and groups” application. This is reserved for the “Administrator” role, all other users have the “User” role. The management of master data in Scope for customers or your own organization does not require the “Administrator” role, but is solved via “Permissions” and can be set very finely. 

Main Branch

For administrative purposes, each user must be assigned a main branch. The main branch does not otherwise restrict user access.  

Branches

If your organization has more than one branch in Scope, access to the branch can be set for the user. This allows the user to work flexibly in several branches or help out.  

How can I change the selected branch?

Groups

Groups are a way of clearly organizing your user administration. Groups are a set of individual authorizations that you can assign to a user. Riege Software already provides you with groups and fully preconfigured users with your Scope installation, depending on your scope of use. The groups usually represent authorizations for the use of a module (user) or for the maintenance of master data (super user).  

You manage the users in the upper part of the application (Settings > Users and Groups) and the groups in the lower part.  

This allows you to quickly and easily configure the access rights for your users. New groups should be created with caution, as maintainability and clarity decrease as the number of groups increases.  

Permissions

Adding permissions can cause costs!
(see Permissions subject to charges)

You can assign permissions to a user individually or combine permissions in groups. You should avoid assigning permissions directly to the user. In the long term, groups will make it much easier for you to maintain an overview. It is better to adjust the permissions in your groups. 

Permissions are assigned to a group or user in the same way. The permissions in Scope are described as clearly as possible. You can restrict the display of permissions via a menu by category and even more precisely via a search field. 

Permissions subject to charges

The following table lists all permissions that are used to determine whether a module is subject to a charge and is therefore charged automatically.

New Area

Area

Technical name

Description

Forwarding

AE

Air Export: AIR_EXPORT_APP("airexport.LAUNCH_NEW“)

Air:  Application Export Shipments, Departure Control, Master Data Flight Schedule, Console flight schedule, TACT-Rates

Forwarding

AI

Air Import: AIR_IMPORT_APP("airimport.LAUNCH“)

Air:  Application Import Shipments

Forwarding

SE

Sea Export: SEA_EXPORT_APP("seaExport.core.LAUNCH_APP“)

Ocean:  Application Export Shipments

Forwarding

SI

Sea Import: SEA_IMPORT_APP("seaimport.LAUNCH“)

Ocean:  Application Import Shipments

n/a

Handling

Scope Handling: HANDLING_AGENT_ORDER_APP("warehouse.HA_ORDER_LAUNCH“)

Handling: Application Shipments

n/a

Tour

Truck

Forwarding: Application Tours / Truck Disposition

Customs

Customs DE

ATLAS Import: CUSTOMS_DE_EINFUHR_APP("customs-de.einfuhr.LAUNCH_EINFUHR_APP“)

ATLAS  Application Einfuhr

Customs

Customs DE

ATLAS SumA: CUSTOMS_DE_SUMA_APP("customs-de.suma.LAUNCH_SUMA_APP“)

ATLAS  Application Summarische Anmeldung

Customs

Customs DE

AES Export: CUSTOMS_DE_AES_APP("customs-de.aes.LAUNCH_AES“)

ATLAS  Application Ausfuhr

Customs

Customs DE

ATLAS NCTS: CUSTOMS_DE_NCTS_APP("customs-de.ncts.LAUNCH_NCTS_APP“)

ATLAS  Application NCTS

Customs

Customs DE

ATLAS EAS: CUSTOMS_DE_EAS_APP("customs-de.eas.LAUNCH_EAS_APP")

ATLAS  Application ESumA

Customs

Customs DE

ATLAS EGZ: CUSTOMS_DE_EGZ_APP("customs-de.egz.LAUNCH_EGZ_APP")

ATLAS  Application EGZ

Customs

Customs DE

ATLAS Zolllager: CUSTOMS_DE_ZOLLLAGER_APP("customs-de.zolllager.LAUNCH_ZOLLLAGER_APP")

ATLAS  Application Zolllager

Customs

Customs DE

ATLAS AV/UV: CUSTOMS_DE_AVUV_APP("customs-de.avuv.LAUNCH_AVUV_APP")

ATLAS  Application AV/UV

Customs

Customs US

US AES: US_CUSTOMS_APP("customs-us.LAUNCH")

US Customs:  Application US Customs

Customs

Customs NL

Sagitta Import: NL_CUSTOMS_SAGITTA_IMPORT_APP("customs-nl.LAUNCH_SAGITTA_IM")

NL Customs:  Application Sagitta IM

Customs

Customs NL

Sagitta Export: NL_CUSTOMS_SAGITTA_EXPORT_APP("customs-nl.LAUNCH_SAGITTA_EX")

NL Customs:  Application Sagitta EX

Customs

Customs NL

Sagitta NCTS: NL_CUSTOMS_NCTS_APP("customs-nl.LAUNCH_NL_NCTS")

NL Customs:  Application NCTS

Customs

Customs NL

NL Customs PD: NL_CUSTOMS_PD_APP("customs-nl.LAUNCH_NL_PD")

NL Customs:  Application CLIENT PD

Customs

Customs NL

NL Customs VWA: NL_CUSTOMS_VWA_APP("customs-nl.LAUNCH_NL_VWA")

NL Customs:  Application CLIENT VWA

Customs

Customs NL

NL Customs C-Sum: NL_CUSTOMS_CSUM_INVENTORY_APP("customs-nl.LAUNCH_CSUM_INVENTORY")

NL Customs:  Application C-Sum Inventory

Customs

Customs CH

Edec Import: CH_CUSTOMS_EDEC_IMPORT_APP("chcustoms.import.LAUNCH_EDEC_IMPORT_APP")

EDec:  Application EDec Import

Customs

Customs CH

Edec Export: CH_CUSTOMS_EDEC_EXPORT_APP("chcustoms.export.LAUNCH_EDEC_EXPORT_APP")

EDec:  Application EDec Export

Customs

Customs CH

Edec Transit: CH_CUSTOMS_NCTS_EXPORT_APP("chcustoms.ncts.LAUNCH_NCTS_EXPORT_APP")

EDec:  Application NCTS Export

Customs

Customs CH

CH_CUSTOMS_NCTS_IMPORT_APP("chcustoms.ncts.LAUNCH_NCTS_IMPORT_APP")

EDec:  Application NCTS Import

n/a

Dakosy

Dakosy -dakosy.core.LAUNCH_DAKOSY_APP

Ocean:  Application Dakosy

n/a

BHT

BH: bht.LAUNCH_BHT_APP

Ocean:  Application dbh

Customs

Customs US

US ISF: US_CUSTOMS_ISF_APP("customs-us.LAUNCH_ISF")

US Customs:  Application ISF

Customs

Customs US

US AMS: US_CUSTOMS_AMS_APP("customs-us.LAUNCH_AMS")

US Customs:  Application AMS


You can find more answers on the topic of “Users and groups” in the FAQ article:

https://service.riege.com/en/knowledge/faq-for-users-and-groups