What are the most important dates in Scope?

Shipment Related

Order date

Order date of a shipment is the date, when the shipment is created and saved for the first time. This date can not be changed. You can see the date by pressing CTRL+I in the shipment entry.

Economic date

Economic date is the date, when the shipment is executed. During setup/implementation you can choose, whether the economic date should be:
- the date of the main transport (Export = ETD/ATD, Import = ETA/ATA) (this is the default)
- the order date (see above)

For both options, you can add/edit the offset. Please contact our Riege Service team, if you want to change the setting.

If the economic date is linked to the main transport, the economic date will be updated automatically when the corresponding date fields of the main transport are changed. By permission, a user can also change the economic date manually via the Extras menu in the shipment entry screen. However, once an invoice for this shipment is finished/printed, the economic date can not be changed automatically or manually anymore.
If you want to change it anyway, you need to cancel the invoice: https://service.riege.com/en/knowledge/how-can-i-change-the-ecomomic-date-after-issuing-an-invoice

Simple Shipments

There is a difference between Import/Export shipments and Simple Shipments.

The default configuration in Simple Shipments is, the date of the Main Transport is selected as the Economic Date.

This means that, depending on the data entered in the shipment, the Economic Date is determined. This follows the same 'rules' applied to import/export air/sea.
Import = ETA/ATA = Economic Date
Export = ETD/ATD = Economic Date

In other words: when these fields are not filled in for a simple shipment, the system automatically defaults to the order date (creation date) entered in the shipment.

Invoice Related

Economic date

can also be invoice related (like explained above)

Invoice date

Invoice date is the date, when an outgoing invoice/accounts receivable is finished by printing the outgoing invoice. The invoice date can not be changed in general. However, there is a permission to allow on the first 7 days of a month dating back the invoice to the last day of last month.

Due date

The due date is the date, when the invoice receiver should do the payment for this invoice at the latest. The date is determined by the invoice date and its setting (debtor/creditor role of the partner or general default). The due date can be printed on the accounts receivable to inform the invoice receiver when to pay the invoice.

Booking date

The booking date is the financial date of the jobcosting entry. It defaults to the economic date unless the financial booking month is already closed by accounting. Then the first day of the last open month will be used as booking date. The booking date corresponds with the financial period in the accounting package.

Read more about the monthly settlement here.

In several financial reports the booking date can be used instead of the economic date and is helpful for accounting to determine the income, cost and profit for a closed booking month as the figures won't change once closed.

Incoming invoice economic-date and booking-date

For incoming invoices there a special setting in Scope to define how the economic-date and booking date of an incoming invoice will be determined. Options are:

1. From the economic date of the oldest order/shipment to which the incoming invoice is related. (This is the default)

2. From the invoice date. The invoice date determines the economic date and booking date of the incoming invoices

3. Manual entry. The user can enter any date