Printing via email

This solution uses a PC (at the location of the customer) running software that reads email boxes and prints the attachments of the emails to a printer. Scope will then be configured to send the prints via email.

Email addresses/accounts

The easiest way to handle the different printers is by creating a mailbox with the same name normally used on the Scope server to create the printer. Example: for scoams-lsr1-t1 the email address would become scoams-lsr1-t1@emaildomain.com

To reduce charges that might apply for each email-account, you might want consider the usage of shared mailboxes of 1 email-account.

Software

The software for automatic handling of these emails is: Automatic Email Manager.

This can be downloaded from: Automatic Email Manager

For the minimum requirements, see: Automatic Email Manager, solution to apply actions on emails

For printing TXT forms directly to a matrix/label printer,  a tool is needed to print raw via a Windows printer. You can get such tool from: https://mendelson.org/RawWinPrinter.exe

Setup

1. Configure a PC in your local network which is always turned on, so the printing will always continue to work. Please check the requirements of the Automatic-email-manager software: Automatic Email Manager, solution to apply actions on emails

2. Configure all the printers on that PC. Configure a generic text/only printer for matrix and label printer. In case you have multiple offices, please check whether all the printers can be reached from one location or whether you need to set up a PC for each location.

3. Copy RawWinPrinter.exe to the PC to a location, e.g. C:\RawPrint\

4. Install the Automatic-Email-Manager software on that PC.

   1. Do the standard installation.

   2. Under: Settings / Email Attachment / File Types Management configure for file type .txt the following printing:

      1. Use specific application.

      2. Program to execute: C:\RawPrint\RawWinprinter.exe
         (path should correspond with path mentioned above)

      3. Command line: -p "%PRINTER%" "%FILE%"

   3. Under: Settings / Advanced Options /
      Scroll down to the setting: Print PDF Attachment resize?
      Set this setting to:  Never shrink or expand

5. For each email-address (printer):

   1. Configure an account

      1. Make sure to set the times/frequency of checking the mail to a correct value. Otherwise it takes too long before the actual email is printed.

   2. Configure a scenario

      1. Add Action: Print Attachments
         Select the actual printer (as configured on this PC) and also the default print job settings (like double-sided, color, and tray).

      2. Add Action: Mark Email
         The scenario should also remove the email after processing or mark it as read.

      3. Give it the name of the printer. E.g. SCOAMS-LSR1-T1

   3. Link the account to a scenario.