How do I set up activity types? What are the advantages of activity types in Scope?

The purpose of the activity type maintenance module is to enable automatic calculation of revenues and costs for shipments.

These revenues and costs appear automatically when invoices are created for shipping and as AWB charges when the AWB is printed. This process helps ensure that all revenues and costs are accounted for and appear in the order shipment cost records, resulting in accurate profit figures.

To achieve this automation, there is an order type for each step in the lifecycle of a freight shipment from shipment to final delivery. Revenues and costs can be applied to each of these order types, once the order is executed, such as when a pickup slip is created, the revenues and costs associated with that order are automatically added to the shipment record.

How to set up an activity type

Follow the menu structure: Applications > Master Data > Forwarding > Activity Types.
After entering, you will see a list of all the activity types available in the system.
It should be noted that you can create very general or very specific activity types.
Click New. The screen for creating activity types is displayed.

In this example we will create an activity type for house and general air exports.
Here you can find other job types and the explanation of them.

activity_type_add

On the left side you will see the different components (order types) of an air export shipment, select Main Carriage Air (1) and click Add (2), it will ask for a Name (3) for this section and the entry and exit concepts that complete this section.

activity_type_charge type

Select existing costs and revenues or create new costs and revenues via Add.

Income
Select a cost type (here in the example: AF - Air Freight) and optionally add criteria (point of departure, point of arrival, shipment types, DGR) for the income.

Costs

Select a cost type (here in the example: AF - Air Freight) and optionally add criteria (point of departure, point of arrival, shipment types, DGR) for the costs. activity_type_add cost

Assign and save

Select the branch/module/shipment type to which the activity type should be assigned.
Then click Save.

The new activity type is now created and will now be used in quotes and shipments when the appropriate triggers come into play.

Where and how are the activity types incorporated?

Activity types are used to generate automated entries in costs and revenues and thus system outgoing invoices as well as AWB incidental costs. In this application, it is defined for which activities which cost types are proposed for settlement or cost accruals are to be created. In order to achieve the greatest possible automation, all relevant steps (order types) of a shipment are mapped, from pickup from the sender to delivery to the recipient. Individual or several cost types, both as revenue and as costs, can be assigned to each step here. In addition, it can be defined for which shipment types, order types, branches and/or ordering parties (business partners) these cost elements are to be proposed. When a shipment is processed, certain triggers are then set by which cost elements predefined in the activity types are suggested.

Example: Handling and freight costs are always suggested for a shipment. However, the costs for a pickup are only suggested if a pickup order has been created in the shipment entry.

So that this type of assignment does not only output the cost types (without numbers), tariffs must also be configured.

Follow the menu structure: Applications > Master data > Finance > Tariffs.
At the very top of the window, click the New drop-down menu.
The tariffs are divided into 5 types. The most important are the purchase and sales tariffs, as these are used for quotations and job costing.
In the example, we will create a selling tariff. Click on Selling Tariff.

activity_type_tariffs This is a basic configuration with a calculation according to the weight of the load, based on the pound of the load, from 0 to 100 lb there is a rate of 30 $, from 100 to 200 lb the rate is 24 $, and more than 200 lb the rate is 18 $. The rate can be determined depending on the destination, origin, customer or supplier, etc.

Once you have saved the rate using the Save button (bottom right), you can apply it in the system.

Order types and their triggers

Depending on the order group, you can select the following order types:

order type	trigger
Pickup	Creation of a pickup note for Airfreight Export or Seafreight Export Shipment and Simple Shipment
Delivery to Export Gateway	Creation of a delivery to gateway transport order for an Air Export Shipment
Delivery to Shed	Creation of a delivery to shed transport order for an Sea Export Shipment
Security Measure	Creation of an Airfreight Export air export shipment and creation of a Screening Order
Export Handling	Creation of an Air Export or Sea Export Shipment
Export Customs	Creation of an export declaration for an Air Export or Sea Export Shipment
Delivery to Terminal	Creation of a transport order “Delivery to Terminal”
Main Carriage Air	Finalization of master, back to back or direct flight details for Air Freight Export Shipments and Import Shipments, depending on the Incoterm. Also for Simple Shipment
Main Carriage Sea	Finalization of transport details for Seafreight Export Shipments and Import Shipments, depending on the Incoterm. Also for Simple Shipment
Main Carriage Road	Creation of a Simple Shipment (Road)
Pick up from Terminal	Creation of Air Export or Sea Export Shipment if these shipments are a prepaid (PP) shipments. Creation of a “Transport order pick up form terminal” on import shipments
Import Customs	Creation of an import entry for an Air or Sea Import shipment. In addition if an Air shipment is Incoterm DDP, it will use this activity. Customs declaration
Import Handling	Creation of an air or Sea Import shipment, in addition Air Freight Export shipments will use this activity if they are “Prepaid” (PP).
Import Warehouse	Creation of an Air Freight Import or Seafreight Import shipment. Air Freight Export shipments will also use this activity type if they are “Prepaid” (PP).
Delivery to Import Branch	Creation of a “Delivery to Branch (DTB)” transport order within an import shipment, or within Air Freight Export shipments if the shipment is “Prepaid(PP)” and the import agent and gateway are different.
Delivery	Creation of an air or sea delivery order for a shipment. In addition, if an Air shipment is Incoterm DDP, it will use this activity. Also on Simple Shipment with document type “Delivery (DLV)”.