Skip to content
English
File Service Request Customer portal
Go to Riege Status page
  • There are no suggestions because the search field is empty.

Scope E-Invoicing support in Belgium

This article outlines the necessary steps for implementing E-Invoicing in Belgium and provides an overview of its impact within Scope.

Background

Effective January 1, 2026, Belgium requires all B2B transactions between VAT-registered companies to be invoiced using a structured electronic format. These electronic invoices must be transmitted through the Peppol network in accordance with the EN 16931 standard. This regulatory change aims to enhance transparency, prevent VAT fraud, and advance the modernization of invoicing processes. See also: Scope E-Invoicing Integration Roadmap

On December 2, 2025, the Belgian government announced a three-month grace period for the introduction of mandatory B2B e-invoicing. See: E-facturering: tolerantieperiode eerste drie maanden 2026

What steps should be taken?

To enable the Scope connection to Peppol for your organization, please reach out to the Riege Sales Team to request a quote for this integration.

What will happen when I ordered Scope E-Invoice connection to Peppol?

Upon ordering the Scope E-Invoice connection to Peppol, Riege Software will coordinate the following setup for your organization:

  • Registration of your company with Peppol
    Riege will complete a new Peppol registration for your company using one of the following registration numbers:
    • Belgian VAT Number (preferred number to do the registration).
      In this case, the Peppol participant ID will be "9925:" followed by your Belgian VAT number. 
      If this VAT number is already registered in Peppol, one of the following alternative identifiers must be used instead:
      • GLN/EAN Number (Global Location Number)
        In this case, the Peppol participant ID will be "0088:" followed by your GLN number.
      • Ondernemingsnummer (Belgische Kruispuntbank van Ondernemingen (KBO))
        In this case, the Peppol participant ID will be "0208:" followed by your Ondernemingsnummer.
  • Configuration of Scope to ensure correct integration

What do you need to do for outgoing invoices?

  • Contact your Belgian debtors to obtain their Peppol participant ID.
  • If their Peppol participant ID starts with "9925:" followed by their Belgian VAT number, verify that the VAT number is correctly entered and validated (F3) on the Registration tab of the Partner.
    Example:
  • If their Peppol participant ID does NOT start with "9925:", enter this ID in the Buyer electronic address (BT-49) field on the debtor role of the Partner.
    Example:
  • When issuing outgoing invoices, the status will temporarily display as "finish pending" until confirmation is received from the Peppol service provider, which typically occurs within a few seconds.

What do you need to do for incoming invoices?

  • Ensure that the correct Belgian VAT number is recorded for all Belgian creditor partners in Scope.
  • Please instruct your suppliers not to submit invoices via Peppol before December 15, 2025, as the Scope solution for Belgium will only be operational from that date onward.
  • Once your Peppol account has been set up by Riege Software, all incoming invoices will be automatically retrieved and made available in the Scope Accounts Payable Import (AP Import) module.
  • See also: How does the import of an e-invoice in UBL format for Accounts Payable work within Scope?