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Scope E-Invoicing support in Belgium

This article outlines the necessary steps for implementing E-Invoicing in Belgium and provides an overview of its impact within Scope.

Background

Effective January 1, 2026, Belgium requires all B2B transactions between VAT-registered companies to be invoiced using a structured electronic format. These electronic invoices must be transmitted through the Peppol network in accordance with the EN 16931 standard. This regulatory change aims to enhance transparency, prevent VAT fraud, and advance the modernization of invoicing processes. See also: Scope E-Invoicing Integration Roadmap

On December 2, 2025, the Belgian government announced a three-month grace period for the introduction of mandatory B2B e-invoicing. See: E-invoicing: period of tolerance during the first three months of 2026

What steps should be taken?

To enable the Scope connection to Peppol for your organization, please reach out to the Riege Sales Team to request a quote for this integration.

What will happen when I ordered Scope E-Invoice connection to Peppol?

Upon ordering the Scope E-Invoice connection to Peppol, Riege Software will coordinate the following setup for your organization:

  • Registration of your company with Peppol
    Riege will complete a new Peppol registration for your company using one of the following registration numbers:
    • Belgian VAT Number (preferred number to do the registration).
      In this case, the Peppol participant ID will be "9925:" followed by your Belgian VAT number. 
      If this VAT number is already registered in Peppol, one of the following alternative identifiers must be used instead:
      • GLN/EAN Number (Global Location Number)
        In this case, the Peppol participant ID will be "0088:" followed by your GLN number.
      • Ondernemingsnummer (Belgische Kruispuntbank van Ondernemingen (KBO))
        In this case, the Peppol participant ID will be "0208:" followed by your Ondernemingsnummer.
  • Configuration of Scope to ensure correct integration

What do you need to do for outgoing invoices?

  • Contact your Belgian debtors to obtain their Peppol participant ID. Please note that Peppol participant IDs can be found and verified using the Peppol Directory.
  • Enter the Peppol participant ID in the field Buyer electronic address (BT-49) on the debtor role of the Partner.
    Example:
  • On December 2, 2025, the Belgian government announced a three-month grace period for the introduction of mandatory B2B e-invoicing between Belgian companies starting January 1, 2026. During this grace period, if a debtor does not have a Peppol participant ID, invoices may be printed and issued without transmitting a Peppol e-invoice. This option will only be available to users with a dedicated permission.

  • Skipping Peppol E-Invoice Creation
    If an invoice recipient does not yet have a Peppol participant ID, you may skip the creation of a Peppol e-invoice during the grace period. This requires the permission: "Finance: Allow to skip e-invoice creation during grace period". 

  • When issuing outgoing invoices, the status will temporarily display as "finish pending" until confirmation is received from the Peppol service provider, which typically occurs within a few seconds, but can take some time. Until we have received the confirmation the PDF of the invoice is not yet available in Scope.
    See also: What to do if an outgoing invoice has status "Finish Rejected"

What do you need to do for incoming invoices?