How to handle incoming E-Invoices from Belgian Airlines in Scope?
This article explains how to handle received Accounts Payable E-Invoices from Belgian Airlines in Scope for Belgium customers.
Note:
In addition to our Knowledge Base page How to handle incoming E-Invoices that should not be processed in Scope? we explain for Belgium customers how to handle incoming E-invoices from Belgian Airlines in combination with the CASS invoice.
Since E-invoicing has become mandatory in Belgium, Belgian airlines send their invoices to Belgian customers via Peppol. However, these invoices are also included in the CASS invoice hot files.
From our analysis, the E-invoices received via Peppol do not contain references to the AWB numbers and charge types. As a result, we cannot allocate these costs to the correct shipment. Since the CASS hotfile contains the same invoice data, including the AWB and charge-type references, the E-invoice received via Peppol can be ignored and the CASS hotfile can be processed using the standard procedure.
The correct way to handle the receipt of Accounts Payable E-invoices from Belgian Airlines in Scope is as follows:
1. Declare the E-invoices from the Belgian Airlines as "Not for Scope" (see How to handle incoming E-Invoices that should not be processed in Scope?).
2. Check and book the CASS invoice received via the hot file(s) as the invoice of all Airlines are included in this hotfile (i.e. the standard CASS invoice processing). See also: How can I manage CASS in Scope?