With the Consolidation Flight Schedule Templates you can create weekly recurring Air Export shipments and request the Airline booking per e-mail all at once.
In order to make use of the Consolidation Flight Schedule (CFS) you need to create a Consolidation Flight Schedule template.
If you want to learn how to convert an existing Consolidation Flight Schedule Template into a shipment, you can click on this link. How to create shipments from your Consolidation Flight Schedule Templates?
Open Master data > Airfreight > Consolidation Flight Schedule Templates and click on New to create a new template and select the type of template you want to create.
- Master Template
- Direct Template
- Back-to-Back Template
Create Template
The template includes three tabs: General, Airline Booking, and AWB, which you can fill out.
Completing the template as thoroughly as possible makes the booking process much easier.
Airline-Booking: Master
Airline-Booking: Direct & Back-to-Back
AWB
Glossary
- Validity: The date range during which the flight schedule is valid.
- Operating Days: Choose the weekdays on which Scope will generate the shipments.
- Deadline / Offset (days): The last possible time at which the cargo may be delivered to the gateway.
- L.A.T / Offset (days): The last possible time at which the cargo may be delivered to the airline terminal.
- Product Code: Only enabled when booking via EDI is set up. The required Product code for the required service is to be entered here. A codelist is available and maintained by RSI Support.
- Service: n/a
- Allotment ID: Allotment ID agreed with the airline, under which the booking is made, Either an allotment ID or Contract number is to be used, validation will be done that not both are populated.
- Contract Number: Contract agreed with the airline, under which the booking is made, Either an allotment ID or Contract number is to be used, validation will be done that not both are populated.
- Accept alternatives: Indicates that when the airline is not able to honor the booking on the requested flight, it is allowed for the airline to select and alternative flight.
- Other Service Information: Other relevant Service information can be added to the booking request.
- Accounting Info: Accounting information can be entered here, which is then printed out in the box provided on the waybill. If a Notify has been entered, it will be inserted here by default on the AWB.
- Handling Info: Handling information can be entered if required and will print in the appropriate box on the air waybill.
How to create shipments from your Consolidation Flight Schedule Templates?
Once your Consolidation Flight Schedule Template is created, you can use it to generate shipments. Follow these steps:
1. Select the Template
Open Master data > Airfreight > Consolidation Flight Schedule Templates and choose the Consolidation Flight Schedule Template you want to use for generating shipments.
2. Create Shipments
Click on Create Shipments to begin the process.
3. Set the Date Range
Define the date range to determine the period during which Air Export shipments will be generated. The shipments will be created based on the “Operating Days” specified in the template.
Example 1: Multiple Operating Days
- Operating Days: Set to Monday and Thursday
- Date Range: 01-12-2024 to 31-12-2024
- Result: Scope generates 2 shipments per week (one on Monday and one on Thursday) for the specified period.
- For December, this results in 8 shipments (2 shipments per week for 4 weeks).
Example 2: Single Operating Day
- Operating Days: Set to Monday only
- Date Range: 01-01-2024 to 01-04-2024
- Result: Scope generates 1 shipment per week (one on Monday) for the specified period.
- For January, February, and March, this results in 12 shipments (1 shipment per week for 12 weeks).
4. Set status
There are four status settings:
- prepared: The Master is not yet open for consolidation. The shipment is visible in the Airfreight Export Shipments module, but is not visible in the Airfreight > Consolidation Flight Schedule.
- open (local): The Master accepts consolidations from the own branch. The shipment is visible in the Airfreight Export Shipments module and in the Airfreight > Consolidation Flight Schedule.
- open (Consolidation local, plan public): The Master accepts consolidations from the own branch only, but can be used for planning from any branch. The shipment is visible in the Airfreight Export Shipments module and in the Airfreight > Consolidation Flight Schedule.
- open for all branches: The Master accepts consolidations from any branch. The shipment is visible in the Airfreight Export Shipments module and in the Airfreight > Consolidation Flight Schedule.
5. Set Create Airline-Bookings
By selecting the Create Airline-Booking option Scope will create, but not send, the Airline booking.
When this option is not selected, the booking is not created.
6. Set Overwrite existing shipments
By selecting the Overwrite existing shipments option Scope will overwrite any existing shipments but only if there's no AWB-number and/or Airline-booking present.
When this option is not selected, extra shipments will be generated on the same dates.
7. Create shipments
When the above steps are done, you can click on OK and the shipments will be created and visible in the Airfreight Export Shipments Overview. When the status is set to open they will also be visible in the Airfreight > Consolidation Flight Schedule.
8. Send Bookings
In a last step, you can mass send the bookings via email. This can be done in the Airfreight Export Shipments module. You can find a step-by-step guide here: https://service.riege.com/en/knowledge/how-can-i-book-all-my-air-export-flights-all-at-once