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Scope DEMO - NL - Sea Export FCL (incl Quotation)

Cheat sheet Sea Export FCL for Scope Prospects in The Netherlands and Belgium.

This page is an extension of our Knowledge Base article:

Scope demo - NL - Quickstart

In this article we zoom in on how to make a quotation and how to convert the quotation for Sea Export FCL and how to convert the quotation to a Sea Export shipment upto invoice to the customer.

Make sure you are in the environment of: Scope Cargo NL - Rotterdam

Quotation

Shipment

How to make a quotation?

Select the "Scope Menu" > "CRM" > "Quotations"

Select "New" > "Sea Export FCL"

Fill in the fields as follows:

  • Tab "General"
    Prospect MEDNIJ
    Contact Michael Meterijen
    Shipper MEDNIJ
    Consignee PHANYC
    Place of Receipt NLNIJ
    Place of Delivery USNYC
    Port of Discharge USEWR
    Import Agent SCOJFK
    Incoterm CFR
    Incoterm place Newark
    Movement Scope Door to Port
    Container 1 / 20FT DV
    Gross Weight 9800 kg
    Nature of Goods Vitamins
    Valid from/to 0 (or empty) / +30

    Click "Save"

  • Tab "Calculation"

    Pre-Carriage CONTRU
    Main Carriage MAEU
    Booking Agent MAERSKNL

    Click "Edit voyages/routing"

    Click "Sailing Schedule"

    Select Sailing Schedule (for example 2 days in the future) and Click "OK"

    Click "Calculate quotation"

  • Tab "Layout"
    Add a textblock by following steps: 
    1. Select "Remarks"
    2. Click "Add"
    3. Select the preferred Text Block (for example Fenex)
  • For a preview of the Quotation Click "Preview"
  • Click on "Print" (The quotation email to the Prospect will be created in case the emailaddress of the prospect is filled)
  • Click "Send"
    To create a shipment from the Quotation, Click "Extras" >  "Create Shipment" > Select "Single FCL"

Single FCL shipment

The fields as mentioned in the quotation are shown in the shipment.

  • Tab "General"
Import Agent SCOJFK
Booking Reference 1234302
Ocean BL MAEU1234302
Document Closing +2 1700
VGM Closing +2 1600
Container Depot OCCRTM
Export Terminal APMII

Click "Save"

Select "New FCL Pickup Order"

Tab "General"

  • Carrier CONTRU
    Contact Jan van Weerden

    Tab "Container"

  • Date and Time +1 1000

    Click "Print"

  • Select "Customs" > "New Customs Order"
  • Customs order type NL: DMS (Export)
    Make sure to uncheck "Open customs application" and press "Print"
  • Tab "Goods"
Containernumber KNLU1234560
Seal ML-NL123456
VGM Weight (enter VGM weight. Must be higher than Gross weight)
Number, Type 1500 / CT
HS Code 293690
  • Tab "General"
    Click "Send Vermas"
    Click "Bill of Lading Instructions"
Place of Receipt NLNIJ
Terms Prepaid
Movement Scope Door to Port
Movement Type FCL/FCL
B/L Release Office NLRTM

Tab "Preview", Click "Send shipping instructions" > Click "OK"

To create an invoice go to Tab "Jobcosting" > Click "Calculate Jobcosting" > Click "Print"

To Fixate Estimated costs click  "Continue"

Select the documents to be sent with the Invoice > click "Proceed"

Tab "Documents": shows the documents created

Tab "Email: shows the sent email(s)