How can I submit a Portbase MID message from Scope?

In this article we outline the different methods available for submitting a Portbase MID message in Scope, ensuring seamless integration with customs and logistics processes.

Portbase MID message

A Portbase MID message is a notification in the Portbase system concerning a Movement Reference Number (MRN) for an Import Document (MID). Portbase serves as the digital platform for Dutch ports, facilitating the efficient exchange of logistics and customs information.

How to Submit a Portbase MID message

There are two standard methods for submitting a Portbase MID message. Additionally, NL Customs users have the option to send the report directly from their customs declaration.

1. Submitting via the Sea Import File in Scope

Open the Sea Import File in Scope.
Click on "New Import Document Notification (M2400)".
Select the relevant declaration for which the Portbase MID message applies.
Enter the terminal where the container is located.
Click "Send" to submit the message.

2. Submitting via the Scope Menu: "Seafreight" > Portbase

In the Scope menu, navigate to "Seafreight" > "Portbase".
Click "New" > Select "MID Procedure (M2400)"
Fill in all required fields.
Click "Send" in the top bar to submit the report.

3. For NL Customs users only!

Submitting in an NCTS5/DVA Declaration or DMS Declaration

Open the NCTS5/DVA (Customs Simplified Declaration) or DMS (Douane Management System) declaration.
In a DMS declaration:
- Go to the "Shipment" tab, then navigate to the "Transport" tab.
- Complete all required details.
- Ensure the option "Send Automatically" is selected.

When the DMS declaration is submitted, the Portbase MID message will be sent automatically.