How can a SEPA Payment File be generated. 

In Scope, you can generate a SEPA-format payment file for accounts payable.

Pre-requisite

The creditor must have a registered bank account number.

Prepare Invoice

Invoices can be added to a payment file once their state is set to "Ready for Payment," regardless of their current accounts payable status—Open, Finished, Released, or On Hold.

To mark an accounts payable item as "Ready for Payment," use the "Transfer" action within the accounts payable entry and apply the following settings:

• Payment Type: Set to Transfer

• Payment Reference: Enter the reference required by the vendor for payment allocation

• Bank Account: Select the destination bank account for the payment

Generate Payment File

Filter accounts payable entries according to your criteria and select "Generate Payment File" from the menu. This action creates an XML SEPA file, which can be processed by your banking platform. The payment file is automatically saved within the documents tab of all included invoices.

Filtering Scenarios

• Open invoices not yet ready for a payment file:

  • Ready for Payment File:  No

  • Open: Yes

• Invoices ready for a payment file, not yet generated:

  • "Ready for Payment File: No

• Invoices previously included in a payment file:

  • "Payment Generated: Yes